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What is Document Management?

Document management is the rules applied to manage documents of all kinds created and received in an organization. Firstly, this document management should facilitate their recovery, allow the extraction of information, and remove those that are not necessary. The conservation of those critical for as long as they are helpful and the destruction when they are no longer needed, using all these practical and efficient methods.

When we chat about a  document management system or DMS, we refer to an automated way to organize, secure, capture, digitize, label, approve, and complete tasks using a digital version of the documents or files involved in managing an organization.

Definition :

Moreover, document management consists of the capture, storage, and retrieval of documents. However, any organization already captures, stores, and retrieves documents every day. Documents arrive at the company in paper form and also in electronic form. For example, an invoice that comes in the mail is a paper document that can be read and accounted aimed.  However, that invoice probably started with an order from the company. That request could be an electronic record, which means we have two related documents that need to remain referenced, yet they are very different from how they are stored.

Therefore, a delivery note, an acceptance document, or even a contract could remain added to this example. And also, again, these other documents could be in different formats or different systems. Worse still, they could be in various departments. However, a contract can stay stored in a filing cabinet in the legal department. And also, the delivery note could be in a warehouse. Acceptance could be in the department that finally received the order. So we have different groups of people in other physical locations, and all relate in some way to the bill.

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